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E-discovery: Preserve and protect

Destroying, deleting or losing electronic information could leave companies vulnerable to sanctions

E-discovery works both ways. A party not only has the right to obtain electronic information from its adversary, but it also has an obligation to produce similar information. Of course, to produce information, you must have it in your possession or control. And, as Martin O'Hara discussed in his recent article, control can extend to third parties in certain circumstances. Information that has been destroyed or discarded obviously cannot be produced. This is especially true for e-discovery. If such information has been destroyed or deleted, it can be difficult, if not impossible, to recover and produce. And that can be a problem. In fact, not having information can often cause a bigger problem than producing it.

Why? Because once a party, either during or before litigation, reasonably believes that it has information that could be relevant to a dispute, that party has a duty to preserve that information. If the party does not preserve evidence, but instead destroys, loses or hides it, that party could very well be guilty of spoliation and subject to various claims and sanctions. One sanction would be an adverse inference. This means that a jury could be instructed to assume that the information contained on the missing documents was harmful to that party, leaving to the jury's imagination what the documents actually showed. As we all know, it is easy to think the worst when given the chance to do so. In virtually every case, the jury may make assumptions that could be far more harmful than what may have actually been on the missing documents.

Contributing Author

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Anthony Valiulis

Anthony C. Valiulis, a Principal in the Litigation & Dispute Resolution group and a member of the Management Committee at Chicago-based law firm Much...

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