Keeping corporate data “just in case” or because it is hard to dispose of is not a sustainable practice. Even in light of big data strategies, if an organization has not been able to make large volumes of content actionable and achieve measurable success, big data may simply end up as a big headache. Organizations need to understand what content exists, develop a reasonable, good-faith plan to manage it and then take action. One of those actions should be regular and defensible disposition of content that no longer presents value to the organization.
Although it may sound easy, the corporate, legal, regulatory and technological landscape of today’s business environment is extremely interconnected and complex, making judgments regarding content disposal a daunting task. Traditionally, organizations have made such decisions within a variety of management silos including IT, legal and records management, each with its own perspective on the value of content and its own business agendas. Taking such a splintered approach to the management of enterprise content can put an organization at risk for a variety of undesirable results such as over-retention of content, premature disposition of content and difficulty defending disposition activities to regulators and courts.