Scott Oliver, a partner at California's Pooley & Oliver, had been receiving a lot of complaints from his clients about the high cost of reviewing electronic documents. Feeling pressure to meet the clients' needs, Oliver began looking for ways to make the process cheaper and more efficient.
"We experimented with electronic review systems, but none of them really improved on the basic idea of putting a bunch of associates in a room with boxes of documents," Oliver says.
The tags that an attorney adds to a document don't actually change the contents of that document.
"A tag does not alter the document or create multiple copies of the document within the user's system," says Roe Frazer, CEO of CaseLogistix, a Nashville, Tenn.-based e-discovery solutions provider. "If one document has 10 tags attached to it, it's still only in the system once."
In the future, users won't even have to take the time to apply tags themselves. Currently, vendors are working on developing software programs that can automatically tag documents based on their contents.
"For me it's not a giant leap to start thinking about autotagging," Frazer says. "For example, if a GC sends a communication to the CEO, it could automatically be tagged as 'privileged.' Just think of the review time you could save if you started doing that."